Supplier Setup Portal with ERP Integration

The problem

Adding a new supplier to a large manufacturing operation required someone to manually collect information by email, validate it, and re-enter it into the ERP system. The process involved multiple departments — procurement, finance, and compliance — with no structured handoff between them.

New supplier setup could take weeks. Information arrived in inconsistent formats. Data entry errors caused problems downstream in purchasing and accounts payable. There was no audit trail of who approved what or when.

What was built

A self-service supplier onboarding portal where new suppliers complete their own setup information through a structured web form. The portal handles:

• Supplier self-registration and information submission
• Document upload for compliance requirements
• Internal approval workflow routing to procurement and finance
• Automatic data validation before ERP write
• Direct integration with ERP — approved suppliers are created automatically, no manual re-entry
• Status tracking so procurement can see where each supplier is in the onboarding process

The outcome

Manual data re-entry into ERP was eliminated. Supplier setup time reduced significantly. Data quality improved through structured validation before the ERP write. Full approval audit trail available for compliance purposes.